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Please contact the Casey’s Registration Team at 844-633-0492 or [email protected].
If you need to make changes to your registration, click the link provided in your confirmation email to get you back into the site. Use your C3 registration confirmation number to log in. If you still need help, please contact the Casey’s Registration Team at 844-633-0492 or [email protected]. Please do not contact the hotel directly.
Once your registration is submitted, you will receive an on-screen confirmation, as well as an email with your confirmation number. If you need assistance with registration, please contact the Casey’s Registration Team at 844-633-0492 or [email protected].
TRAVEL
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No, all tickets must be purchased through Egencia. Visit your Egencia account via Casey’s Intranet and Okta tile section, select Egencia and complete your travel booking.
All Store Managers and field leaders should have the Egencia Okta tile via the Casey’s Intranet. If you do not have it, please submit a ticket through Service Now to update user.
Yes, the registration process ensures your attendance at the meeting and hotel accommodations are confirmed.
No, please arrange your own transportation to your assigned hotel. If you drive, self-parking will be covered by Casey’s. Should you choose to valet, it will be at your own expense.
Yes, mileage will be reimbursed. Please refer to the Casey’s reimbursement guidelines here.
Please plan to fly in and out of the Kansas City International Airport – (MCI).
Once you have completed registration, please book your airfare through Egencia and ensure you arrive in Kansas City by 4:00 PM on Sunday, May 4 and depart after 1:00 PM on Wednesday, May 7. If you are a Store Manager, please work with your District Manager to pay for your travel.
The hotels will make every effort to check you into your room once you arrive. If your room is not ready, plan to store your luggage with the bell desk until your room becomes available. The hotels will collect your cell phone and contact you when your room is ready.
Visit your Egencia account to locate the flight itinerary you booked. For further questions, contact Egencia at 312-741-6713 or use the online chat function.
In the event of a flight cancellation to or from Kansas City, please contact Egencia for information at 312-741-6713 or use the online chat function.
We’ve provided a detailed list of to-dos before you travel on the travel page.
Click here for a list of must have items on our Travel Checklist. Also, check the agenda page for the appropriate conference attire.
The following expenses will be paid by Casey’s:
- Mileage to and from your assigned hotel
- Self-parking at the hotels
- Air travel to the meeting and parking fees at your local, home airport
- Transportation to and from airport, if you fly
- Room nights, plus taxes, for May 4-7, 2025 only (unless previously approved)
- Program meals as noted in the agenda
- Please refer to the Casey’s reimbursement guidelines here for other travel-related expenses that may be reimbursed depending on your company expense policy
When you arrive at the Kansas City Airport, please plan to take a taxi or Uber/Lyft to your assigned hotel. Ground transportation will not be provided. Be sure to keep your receipt for reimbursement per company guidelines. Travel time is approximately 25 minutes from the airport.
We’ve provided the basic requirements for liquids, gels, aerosols, and medications on the travel page. For a comprehensive list of approved items, visit this link for the most up to date approved items.
HOTEL
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No. All hotel rooms for Casey’s team members need to be booked through the conference website. Any rooms booked outside of this process will not be reimbursed.
All approved expenses associated with C3 should be booked to the team member’s cost center and planned accordingly by the budget owner
Casey’s will pay for your room at your assigned hotel. Meals will be provided during the conference. You will be responsible for any personal expenses and will be required to pay for these items at the time of purchase.
Personal expenses include in-room movies, in-room snack bar/mini bar charges, restaurant/bar charges and room service. For a complete list of all personal expenses, see the Casey’s reimbursement guidelines.
Each hotel room is complete with furnishings and comfy bedding. Your bathroom will be stocked with complimentary shampoo, conditioner, soap, body lotion, and a hair dryer.
Tips and gratuities will be covered by the conference. If you require personal services, tips and gratuities are your responsibility and are not eligible for reimbursement.
Your hotel will place a room charge hold on all guest rooms, meaning if you want to charge something to your room, use room service or grab something from the mini bar you will not be able to unless you provide a personal credit or debit card to the hotel. The cost of the hotel room and parking are included and paid for by Casey’s.
No, we are not offering an option to extend your stay.
High-speed wireless internet access is available in all guestrooms at no additional cost. Specific information regarding internet will be available at the Casey’s Hospitality Desk.
GENERAL
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Guests are not allowed at C3. Tenure honorees are able to bring one guest with them for the Tenure Reception and Awards Dinner.
If you have any other questions, please contact the Casey’s Registration Team at 844-633-0492 or [email protected].
Here is the recommended attire throughout the conference:
- Welcome Reception: Your favorite hometown attire – shirts with your town / state encouraged and jeans appropriate.
- Monday Sessions: C3 polo shirt (provided at registration) and jeans.
- Division Dinners and Live Concert: Jeans and a collared shirt/blouse you’d wear to a nice dinner – no sport coat/blazer needed.
- Tuesday Sessions: Divisions/Field teams will wear the division shirt they receive at registration and jeans. Those from the SSC can wear Casey’s casual.
- Awards Dinner & After Party: Business casual slacks and collared shirt/blouse; suggested sport coat/blazer or skirt/dress; nice jeans allowed.
- Wednesday Sessions: Casey’s Casual.
In May, you can expect average daytime temperatures in the mid-70s with evening temperatures in the mid-50s but be prepared for fluctuations in weather. Click here for the latest forecast.
You will receive an email communication outlining final meeting and travel details the week prior to the meeting.
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WELCOME
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AGENDA
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TRAVEL
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